What Status Do I Put?

Whether you’ve just been elected as an officer or you are trying to understand your roster, the Fraternity’s Staff wants to help you make sure everyone has their correct status listed. All too often, we find out that men have the wrong status simply because someone does not understand the differences. To assist you, we’ve created this short guide to Phi Kappa Sigma membership statuses.

First and foremost – membership in our Fraternity is for life and it provides you with certain rights and privileges; however with these benefits comes expectations and responsibilities. Being a member of Phi Kappa Sigma is not something you can simply turn on and off as you see fit. We embrace the motto, “Once a Phi Kap, always a Phi Kap.” But when you stop meeting your commitment/obligation to the Fraternity, the Fraternity has every right to stop providing you with benefits of membership.

**Disclaimer Notice**
This basic information has been prepared for information purposes only. The actual membership policies and procedures are subject to definitions, exclusions, limitations, and various other terms and conditions. This information does not amend, extend, or alter the procedures by the actual membership policies and procedures.

When someone accepts his bid to join your chapter/colony and our Fraternity, he is considered a New Member until the time he is initiated into the Fraternity or withdraws/depledges (see below) from the process.

Reference

  • Constitution and Acts, Article III, Sections 1-2

Action

  • He must fill out and submit a New Member Form
    • Submitted no later than 2 weeks AFTER the New Member Pinning Ceremony
  • Chapter should create an account on Phi Kap Connect – set status to “New Member”

Financial

  • Payment of New Member Fee
    • The invoice for this fee is made due at the time of the New Member Pinning Ceremony

Insurance

  • Recognized New Members are afforded coverage under our Liability Insurance Policy

Any time a New Member (see above) voluntarily withdraws from the new member education program or he has been removed by your chapter/colony, he is considered as depledged.

Action

  • If chapter is removing the new member, document the vote in the meeting minutes
  • Chapter should update his account on Phi Kap Connect by changing his status to “Depledge”
  • Notify the IHQ with reason for withdrawal
  • At the end of the summer, the Fraternity’s Staff will remove all individuals with a “Depledge” status, after checking with the chapter/colony to ensure he does not owe money or may be rejoining next term

Financial

  • None
    • The Colony Fee and New Member Fee are non-refundable.
    • Pre-payment of the Initiation Fee will be credited back to the chapter, who is responsible for refunding the member

Insurance

  • Depledged Members are NOT afforded coverage under our Liability Insurance Policy

Any New Member (see above) who has fulfilled all requirements for membership, including completion of the new member education program and whose fees have been paid in full, may be initiated into the Fraternity. He will remain an Active Member as long as he is in good standing and is matriculated (i.e., enrolled full time in classes) at the institution and his chapter remains active.

Reference

  • Constitution and Acts, Article III, Sections 3-4
  • Constitution and Acts, Act 9

Action

  • He must sign and submit a Membership Agreement
    • Submitted no less than 2 weeks BEFORE going through the Initiation Ceremony
  • Update account on Phi Kap Connect – change status to “Active”

Financial

  • Payment of Initiation Fee
    • Received by the chapter BEFORE going through the Initiation Ceremony and immediately forwarded to the Fraternity Headquarters
  • OR
    • Received by the Headquarters BEFORE going through the Initiation Ceremony
  • If all fees for Initiates are received 2 weeks before the scheduled Initiation Ceremony, then badges will be sent in time for the ceremony

Insurance

  • Recognized Active Members are afforded coverage under our Liability Insurance Policy

When an Active Member (see above) is no longer matriculated (e.g., graduated, transferred, withdrawn) at his institution where he was initiated, he will be placed on Alumnus status.

Reference

  • Extrapolated: Constitution and Acts, Act 3, Alumni Fund, Paragraph 2

Action

  • Update account on Phi Kap Connect – change status to “Alumnus”
  • Notify the IHQ with reason for change (e.g., graduated, transferred, withdrawn)

Financial

  • Outstanding dues with the chapter

Insurance

  • Alumni Members are afforded LIMITED coverage under our Liability Insurance Policy
    • Must be acting within the scope of an official (recognized by the IHQ) volunteer

When an Active Member (see above) chooses to step away from the activities of the chapter while still enrolled at his institution, he has made the choice to go “Inactive”. However, we all know that there is no such thing because he has taken an oath and accepted a life-long commitment.

This status is NOT for:

  • New Members who depledge (see above)
  • “local inactive” or “chapter inactive” members – no such status is recognized by the Fraternity (See the FAQ regarding this concept)
  • Disciplining a member – utilize suspension or expulsion procedures appropriate for such situations as poor academic performance, failure to abide by International or chapter policies, or failure to meet financial obligations

Ramifications

  • Inactive Members cannot associate with the chapter, including but not limited to attendance at meetings and chapter events

Reference

  • Constitution and Acts, Article III, Section 5
  • Undergraduate Inactive Policy (Effective August 2012)
  • Extrapolated: Constitution and Acts, Act 3, Alumni Fund, Paragraph 2

Action

  • Member (not the chapter) must submit petition to chapter and IHQ requesting this status
    • Petition may request exemption for paying Fraternity Dues due to financial hardship
  • Chapter and Grand Officers will document the vote in their respective meeting minutes
  • After approval, update account on Phi Kap Connect – change status to “Inactive” Financial Inactive Members will be individually billed for Fraternity Dues

Insurance

  • Inactive Members are NOT afforded coverage under our Liability Insurance Policy

When the chapter feels that an Active Member (see above) has not fulfilled his responsibilities of membership, he can be temporarily suspended from participating in the meetings and activities of the Fraternity for up to one year by a vote of the chapter.

Reasons for suspension include failure to support the Constitution and Acts of the Fraternity, to conform to the rules and regulations of his chapter, or other violations of any of the obligations undertaken upon initiation; affiliation with any other general social fraternity of intercollegiate character or with an organization antagonistic to fraternity ideals; continued low scholastic standing; delinquency in accounts, or other ungentlemanly or dishonorable conduct.

Ramifications

  • Suspended Members cannot associate with the chapter, including but not limited to attendance at meetings and chapter events
  • Member is considered “Not in Good Standing”

Reference

  • Constitution and Acts, Article III, Section 6
  • Constitution and Acts, Act 17

Action

  • Document the vote in the meeting minutes
  • Chapter should update his account on Phi Kap Connect by changing his status to “Suspended”
  • Notify the IHQ with reason for suspension, the time period, and requirements for reinstatement

Financial

  • Outstanding dues with the chapter
  • Fraternity dues based on the timing of reinstatement

Insurance

  • Inactive Members are NOT afforded coverage under our Liability Insurance Policy

When the chapter feels that an Active Member (see above) has not fulfilled his responsibilities of membership, he can be permanently suspended (expelled) from the chapter and Fraternity as a whole.

Reasons for expulsion include failure to support the Constitution and Acts of the Fraternity, to conform to the rules and regulations of his chapter, or other violations of any of the obligations undertaken upon initiation; affiliation with any other general social fraternity of intercollegiate character or with an organization antagonistic to fraternity ideals; continued low scholastic standing; delinquency in accounts, or other ungentlemanly or dishonorable conduct.

In the case of suspension of any member for delinquency in accounts, the vote of suspension shall become permanent in the event that the delinquency is not discharged within the period for that suspension.

Ramifications

  • Expelled Members cannot associate with the chapter or Fraternity
  • Member is considered “Terminated”

Reference

  • Constitution and Acts, Article III, Section 6
  • Constitution and Acts, Act 16
  • Constitution and Acts, Act 17

Action

  • Formal complaint (signed by seven members) filed with Chapter Alpha or highest ranking officer
  • (Time sensitive) Copies of complaint sent by registered mail to IHQ, appropriate Grand Delta,
  • Chapter Advisor, and member cited for discipline
  • Chapter Advisor and two alumni will conduct investigation and possibly hearings
  • Chapter Advisor presents written report to the chapter, IHQ, Grand Delta, and member cited
  • (Time sensitive) Cited member or chapter may appeal the decision and go to a trial
  • (Time sensitive) Cited member or seven members of the chapter may appeal decision by trial
  • (Time sensitive) The Fraternity’s Executive Committee may review and reverse the decision

Financial

  • Outstanding dues with the chapter

Insurance

  • Expelled Members are NOT afforded coverage under our Liability Insurance Policy

Frequently Asked Questions

You cannot. Article III, Section 5 and the oaths you took prohibit resignation.

A member may choose to petition for Undergraduate Inactive status and continue to fulfill his financial obligations or upon becoming an Alumnus choose not to engage and interact with the Fraternity. But the fact remains that you are and always will be a member of this Fraternity. Even Expelled Members are members; they have merely lost the rights and privileges of membership.

According to the Constitution and Acts (Article III, Section 7), members may present a certificate of good standing from the chapter with which he was last connected and apply for transfer in the proper form to be admitted as a full member of the chapter, with the right to vote at its meetings.

The “proper form” is the voting requirements of the chapter – typically those for initiation requirements.

If the member is currently enrolled / matriculated at your university but studying in another country, then he is technically an Active Member and should appear as such on your roster. Since the fees for the Fraternity are yearly membership and operational fees, it is not simple enough to say that a member should pay a fraction of the amount simply because he is not in the country.

However, the Fraternity understands that this may be a challenge and is willing to post-pone the due date for this member’s dues. Similarly, the Fraternity expects that the chapter will not charge or will decrease the local / chapter dues for this member as well.

Simply put, in the eyes of the Fraternity, “local inactive” or “chapter inactive” does not exist. Typically, this means a member is only paying dues to the Fraternity but not any local / chapter dues. While this is up to each chapter, the member must remain as “Active” on the roster with the Fraternity or follow the information above for “Undergraduate Inactive” or “Suspended” statuses.